2012-13 Student Organization Office Space Allocation Process

Student Organization space in University Centers is assigned annually by the University Centers Advisory Board (UCAB), a board composed of students, faculty, and staff.

UCAB assigns spaces during spring quarter for the following academic year. Any unallocated space, or any space that becomes available during the academic year, will be allocated by a rank-ordered waiting list, or if there is no such list, space will be assigned on a first come, first-served basis. UCAB retains the right to reassign an organization to a different location during the academic year if facility issues arise.

2012 - 13 UCAB Student Organization Office Allocation Timeline

Week 3, April 16 Application Opens

Week 5, April 30 Applications Due 

Week 5/6 UCAB Space Allocation Committee meets to allocate spaces

Week 7, May 14 Final decision presented to UCAB

Week 7, May 16 Student organizations are notified of decision

Student organizations that are eligible
All registered student organizations that want space in the Price Center or Student Center, either for the first time or for renewal.To apply for space or to renew an application, new and current student organizations must have a principal member fill out the UCAB Application for Space. Please read the following information before submitting an application.

Student organizations that are exempt
Student organizations exempted from this application process:
  • Associated Students
  • Academic Success Program
  • Che Café Collective
  • Food Co-op
  • The General Store
  • Graduate Student Association
  • Groundwork Bookstore
  • The Guardian
  • Interfraternity Council
  • Panhellenic Association
  • SAAC *

Space is allocated to these organizations by a separate procedure. If you represent one of these organizations do not submit an application.

* Student organizations formally affiliated with the Student Affirmative Action Committee (SAAC) wishing to obtain space in the SAAC office suite in the Price Center must complete the SAAC application process. If the organization seeks space outside of the SAAC Suite, it must complete the UCAB space allocation application. Organizations will not receive more than one space.

Types of space available
The number of offices that are assigned to student organizations is limited and the demand exceeds the supply. In most offices, more than one student organization is assigned to space.

Quantity of lockable offices in Price Center, Student Center, and Che Facility: 31
Quantity of lateral storage units (lockable 36" lateral file cabinets) at the Price Center: 18

Timeline for review and announcement of space assignments
During the initial decision-making process, the UCAB Space Allocation Committee may request further information to clarify or supplement an application. Decisions will be emailed to the principal member listed on the space application.

Space assignment
Incoming organizations: Space assignments are for one academic year, pending UCAB decision. The term begins at the beginning of the fall quarter, however all attempts will be made to allow access at the end of spring quarter finals. Access often depends on coordinating movement of organizations out of their old assignment.

Outgoing organizations: If your space assignment is not renewed by UCAB, your space assignment ends the last day of finals of the spring quarter. Before then, your organization must remove its materials, turn in its keys, and resolve any damage assessments made by during the final inspection.

Submit questions to Debbie Massa, dmassa@ucsd.edu

Appeals
Appeals will only be heard if the organization believes the UCAB Space Allocation Committee made a clerical error. Questions regarding the space allocation process should be directed to the 2011-2012 Vice Chair, Albert Trujillo (altrujil@ucsd.edu), with subject header “SA_Question” before Wednesday, May 30 (week 9).

Reminders

  • Organizations are not guaranteed space in University Centers.
  • Organizations that have been previously allocated space do not automatically receive space for the following school year. Organizations with space in the current year, must reapply to be considered for space during the next school year.
  • As a courtesy, the principle member who filed the Space Allocation application will receive an email with a link to view the allocation results. However, the organization is responsible for checking the final results of the Space Allocation assignments, which will be posted online during week 7 of spring quarter.

APPLICATIONS DUE MONDAY, APRIL 30 (WEEK 5)

Start The Application Process